Faculty Ed Tech Solutions: COVID-19

What is your role as instructors during this crisis

Our first recommendation to you as you try to accommodate your students in these difficult times is to remember that we are here for you and you have resources available to help you navigate this new and uncharted territory.

We know it has been tough on you as you are being forced to try out different tools to hold your class sessions and provide instruction to your students. Unfortunately, we were all caught by surprise by this Corona virus madness. Thus, we did not have enough time to decide which tools would be best appropriate for the crisis. In an effort to provide you with the best service possible under the circumstances, in addition to the other tools you have been introduced to as listed on this page, we have reached out to OneScreen vendor and they are allowing us to use their video conference tool for the next 6 months for free and If we like it, we will purchase permanent licenses.

Hype Video Conferencing

All full-time faculty already have a Hype account. Simply go to hype.onescreensolutions.com. Your user name is your csu email address and your generic password is onescreen (all lower case, you can change it once you login). Below is a Youtube video tutorial on using Hype. It’s clean, easy to use, and reliable.


Students Hype accounts have been created. Now you can hold classes without sending invites. The second video on this link I sent you last week will show you how it works: https://centralstate.edu/elearning1/GettingStartedWithHype.php

You may access Hype via this link: https://hype.onescreensolutions.com

Now, all you have to do is to set your class time and share your OneScreenHype link with your students along with your 4-digit Pin on Schoology. For example, my Hype link is https://hype.onescreensolutions.com/Medastin and my Pin is 7682. Please watch the video to find out how to access your pin.

Inform your students that they will login with their CSU email addresses as username and onescreen123 as their password (same password for all).  They can change their passwords once they are logged in.

Also, once the students' email domain is merged with the faculty email domain, you should be able to create class rooms and add your students to them.

The Big Blue Button (Conferences tool on the left menu of Schoology

Regarding the Conferences tool Schoology, it is a third party software for which we do NOT currently have a paid subscription and it is very expensive. That explains the limitations you have been experiencing with recording and all. We apologize as we got caught off guard with the COVID-19 issue. However, we will not be purchasing licenses for this tool.

To schedule a Video Conference session in Schoology:

  • 1.       Click on the Conferences link on the left menu in a course or group.

  • 2.       Name the conference and set its start time. You can also include an optional end time.

  • 3.       Use the gear   to the right of a specific conference to edit the title, start, and end times.

  • 4.       Direct your students to click on the Conferences link, within the course, to access their scheduled sessions.  


Zoom Video Conferencing

Zoom is a web conferencing tool that allows you to meet remotely or create recordings. You can use Zoom to hold a “live” class as you would normally, but with everyone at their computer, either by setting it up through Schoology or by sending students a link. For those who may have had their Internet connectivity affected, the session can be recorded for later viewing. Also, you may want to schedule a number of virtual “office hour” sessions that students can attend as their schedules allow. If students were scheduled to present during a class that cannot meet in person due to an interruption, students can record their presentation using Zoom and share it with you and the other students in the course.

To access Zoom within Schoology

  • 1.       Log in to your course.

  • 2.       Click Materials on the left.

  • 3.       Choose the Add Materials tab.

  • 4.       From the drop down menu, select Add File/Link/External Tool.

  • 5.       Choose External Tool.

  • 6.       Choose Zoom (scroll to the bottom).

Here are some tips for using Zoom:

  • ·       Speak clearly: Make sure the microphone on the computer sounds clear and you record in a place with minimal background noise.

  • ·       Keep it short: Break up your long lectures into shorter pieces to keep students engaged.

  • ·       Include activities: Between segments, have students participate using the chat feature or in breakout rooms before moving on to the next segment.

  • ·       Turn on your camera: Even if it is just for a few moments, students are more engaged with instructor content when they can see their face and not just the slides.

Microsoft Teams for video class sessions

Microsoft Teams is your hub for teamwork in Office 365. All your team conversations, files, meetings, and apps live together in a single shared workspace, and you can take it with you on your favorite mobile device. Below is a link to a couple of tutorials we have created for you.